The only time management system engineered for agencies, consulting firms, and development teams. Capture every billable minute, prevent project overruns with automated budget alerts, and generate perfectly accurate client invoices in seconds.
Clockify Pro: Time Tracking Built for Project Profitability
Stop Tracking Time. Start Tracking Revenue.
The Profit Leak: Where Billable Hours Disappear
In project-based businesses, time is the inventory. If 15 minutes are lost per employee per day due to poor tracking or manual entry, your firm loses thousands annually. The key obstacles to profit are:
Lost Billable Time
Reliance on memory, spreadsheets, or cumbersome systems means billable activity often goes unrecorded, leading to under-invoicing.
Project Creep & Overruns
Lack of real-time visibility into actual time spent versus the budgeted hours for a client leads to guaranteed scope creep and unrecoverable losses.
Billing Discrepancies
Manual compilation of timesheets introduces human error, resulting in delayed invoicing and friction with clients over inaccurate charges.
Resource Burnout
Inability to visualize team capacity leads to over-allocation of key personnel, causing burnout, missed deadlines, and high employee churn.
The Integrated Platform: Four Pillars of Agency Success
Clockify Pro is designed to seamlessly integrate time tracking into your entire project lifecycle, from planning to payment.
Pillar I: Precision Time Capture (Global & Remote)
Provide employees with simple, consistent tracking tools across all devices (desktop, mobile app, browser extension). Features one-click start/stop tracking, customizable activity tags, and automated reminders for high compliance.
Pillar II: Budget and Project Health Monitoring
Assign detailed budgets (hours or monetary) to every project, task, and client. The system provides real-time, visual reporting on percentage complete, forecasted completion dates, and instant alerts when time spent approaches budget limits.
Pillar III: Financial Accuracy & Client Billing
Generate comprehensive, customizable reports on billable and non-billable time. Export perfectly formatted data for client invoicing, including fully auditable records detailing every entry, reducing client disputes.
Pillar IV: Seamless Integration Ecosystem
Your time data needs to talk to your financial and project management tools. We offer two-way sync with essential platforms like QuickBooks, Xero, Jira, Asana, and Slack, eliminating the need for manual CSV imports and data duplication.
Feature Deep-Dive: Delivering Measurable ROI
Feature 1: Automated Budget Overrun Alerts
The Challenge: Discovering project losses after it’s too late—during the invoice review.
The Solution: Set configurable alert thresholds (e.g., 75% of budget consumed). Project managers receive an immediate notification via email or Slack when the budget is approaching its limit, allowing for proactive scope renegotiation with the client.
Result:
Reduces average project budget overruns by 40%, protecting profitability and improving client communication.
Feature 2: Resource Allocation & Capacity Heatmap
The Challenge: Over-allocating top performers and missing opportunities to utilize under-allocated talent.
The Solution: A visual heatmap displays team capacity versus assigned project load. Quickly identify who is over-booked (red) or under-utilized (green), enabling balanced workload distribution and reducing burnout risk.
Result:
Increases team utilization rates by an average of 12%, ensuring maximum billable hours without sacrificing team health.
Feature 3: Integrated Invoice Generation & Export
The Challenge: Manually transferring time data from the tracking system into the accounting platform for billing.
The Solution: Generate a client-ready invoice directly within Clockify Pro, pulling only approved billable hours. Export the invoice data directly to QuickBooks or Xero, ready for final sending.
Result:
Accelerates the client invoicing cycle by 3 days, significantly improving cash flow and reducing Days Sales Outstanding (DSO).
Feature 4: Time Off & Holiday Tracking Integration
The Challenge: Time tracking and time off/leave management existing in separate, disconnected systems.
The Solution: Manage PTO requests, holiday schedules, and sick days directly within the Clockify Pro environment. Time off is automatically flagged as non-billable, ensuring accurate capacity planning and compliance.
Result:
Simplifies payroll reporting and ensures 100% accurate time-sheet approvals that factor in all types of leave.
Beyond the Technology: Seamless Deployment and Partnership
We ensure your team is operational and tracking accurately within hours, not weeks.
Quick Setup for Project Structures
Our implementation team assists you in importing your existing client and project structures from your current systems (e.g., Trello, Asana), ensuring data parity from day one.
Dedicated Training for Project Managers
We provide specialized training focused on the budgeting and reporting features that drive profit, ensuring your PMs can use the alerts and dashboards effectively, not just the basic clock.
Priority Support for Pro Users
Pro users gain access to dedicated priority chat and email support, ensuring your business-critical billing and payroll issues are addressed immediately by an expert.